BEAN LLC
  • Green BEAN Delivery - Cincinnati, OH
  • 45215, OH, USA
  • Hourly
  • Full Time

POSITION PURPOSE 

The Administrative Assistant provides administrative support for the warehouse management team. The Administrative Assistant maintains a productive and efficient office environment through supply management, equipment proficiencies, and computer application capabilities.  The Administrative Assistant ensures that the Warehouse Manager is able to oversee all aspects of regional operations in a timely and effective manner.  This position serves as an on-site representative of Human Resources, assisting in the implementation and execution of HR tasks and procedures.

POSITION ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

To be successful in this role, an individual must be able to perform in a satisfactory manner the functions/responsibilities listed below.  The organization will make reasonable accommodations to enable individuals with disabilities to perform these functions/responsibilities.

Essential Functions

  • Print, sort, and separate invoices for production
  • Prepare route instructions and paperwork for Delivery Drivers
  • Submit receipts, expense forms, payroll matters to Accounting
  • Coordinate with Member Services to adjust orders, routes, etc.
  • Report personnel changes to Human Resources
  • Create, maintain and post weekly employee schedule
  • Maintain time tracking systems and adjustments for management and payroll
  • Order and inventory office supplies
  • Greet and accompany all guests, visitors, etc.
  • Analyze and report all information from delivery routes including packaging retrieval, bottle returns, delivery notes, etc.
  • Maintain Human Resources bulletin board as directed by HR Manager
  • Track workplace safety training and report on-the-job incidents
  • Report warehouse operations information as requested by the executive team
  • Create and maintain all in-house documents, such as checklists, cleaning schedules, etc.

Other Functions

  • Coordinate and execute employee orientation
  • Receive and distribute mail and packages
  • Troubleshoot and report issues with office equipment including phones, printers, time clocks, modem/router, computers, etc.
  • Clean and organize office space as needed
  • Complete all projects and tasks assigned by the Warehouse Manager

QUALIFICATION REQUIREMENTS

The requirements listed below are representative of the education, experience, knowledge, skills and/or abilities an individual needs in order to perform this job successfully. 

Education and/or Experience 

  • High School Diploma or Equivalent
  • Bachelor's Degree Preferred
  • 3+ years' experience in office administration
  • 1+ years' experience related to Human Resources

 Language Skills 

  • Excellent verbal and written communication skills
  • Able to compile information and create reports

 Reasoning Ability 

  • Above average analytical skills, both qualitative and quantitative
  • Above average elaboration, problem solving and composing skills

 Mathematical Skills 

  • Able to perform basic and statistical mathematical calculations
  • Able to create formulas in spreadsheets for tracking and report calculations

 Technical/Computer Skills 

  • Proficient computer skills, including excellent knowledge of Microsoft Office Suite
  • Proficient in creating reports and presentations, including visual data analysis
  • Able to operate office equipment including copiers, scanners, and phones

 Other Skills & Abilities 

  • Able to manage projects from inception through execution
  • Able to learn and thrive in a dynamic, high-growth, entrepreneurial environment

  

PHYSICAL DEMANDS

The physical demands described here are representative of those that an individual must meet in order to successfully perform the essential functions of this job.  The organization will make reasonable accommodations to enable individuals with disabilities to perform the essential functions.

  • This position requires the ability to sit for long periods of time
  • This position requires good speaking and listening skills
  • This job requires strong sensory skills, such as good eyesight, good hearing, and dexterity
  • This position requires the ability to perform focused work with close attention to detail
  • This position requires repetitive movement with hands, wrists, and fingers

  WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  The organization will make reasonable accommodations to enable individuals with disabilities to perform the essential functions.

 

  • This work takes place primarily in an office environment, but may require work in a warehouse environment.
  • The work can be fast-paced with the need for multi-tasking.  This work is deadline oriented.
  • The position occasionally requires working around moving warehouse equipment and noise.
  • Use of a computer and other office equipment is necessary.
  • This position requires working independently with minimal supervision.
  • This position requires working and interacting with others, both in person and through phone, e-mail, and written correspondence.

 




This position has been closed and is no longer available.
BEAN LLC

THIS POSITION HAS BEEN CLOSED! PLEASE CHOOSE ONE OF THE OPTIONS BELOW:

  • Sign Up For Job Alerts

  • Follow Us On Social Media

  • Follow Our Jobs On Facebook Follow Our Jobs On Twitter
.
Green BEAN Delivery Tiny Footprint Distribution Feelgood Farm EcOhio About BEAN